Any note can be shared with the people you work or live with. Everyone sees the same note, and edits show up for everyone as they happen.
Open the share sheet
Open the note's menu and choose Share. On the web you can also use the command palette. The sheet lists everyone who has the note, starting with you as its owner, then the invites still waiting for an answer.
Sharing needs a connection: the sheet asks you to go online if you are not.
Invite people
Type one or more email addresses, separated by commas, choose a role, and tap Invite. Each person gets an email with a link to the note.
Every invite stays pending until the person accepts it: by following the link in the email, or by signing up or signing in to Caliu with that address. An invite is valid for 30 days. Once accepted, the note appears in their Shared with me list.
A note can be shared with up to 50 people. Inviting people is part of Caliu Pro. Joining a note someone shared with you is always free.
Roles
- Owner: the person who created the note. Only the owner changes who has access, and only the owner sees everyone's email address.
- Can edit: reads and edits the note, live, together with everyone else.
- Can view: reads the note, and can copy and export it, but cannot change it.
To change someone's role, open the menu next to their name and pick another one. Choose Remove to take the note away from them. A pending invite can be revoked the same way before it is accepted.
General access
Under General access you choose what a link to the note does:
- Only people invited: the link opens the note only for people who have it.
- Anyone with the link can view: anyone can read it, no account needed.
- Anyone with the link can edit: anyone who signs in can edit it. This option is part of Caliu Pro.
While a link is on, Copy link puts it on your clipboard. See "Share a note with a link" in this section for more.
Your note, everyone's note
The text and the title are shared. Pins, archive, the note's order in your list and its read-only setting are yours alone, and each person gets tags from the hashtags in the text. Notes you share still count toward your own notes, and notes shared with you do not.
Moving the note to the trash removes it for everyone. Restoring it from the trash brings it back for them too.
If Pro ends
People who already have the note and links that are already on keep working. Inviting new people and turning on an edit link need Pro again.